Your inbox is tidy before you open it.
mailbud reads each new Microsoft 365 email and puts it in the folder you meant it for. You describe your folders once, in your own words. Nothing is ever sent in your name.
14-day free trial · cancel any time
Four emails arrive and each one goes to the right folder: Invoices, Clients, Newsletters and Support. The inbox counter then runs back down to zero.
- Microsoft 365· Official Graph API
- AES-256· Your mail encrypted at rest
- EU only· Hosting and AI both in Europe
- Nothing deleted· Mail is moved, never removed
Three steps, then it runs itself
You do the first step once. mailbud does the other two for every message that arrives, for as long as you keep the mailbox connected.
- 01
You describe your folders
Write what each folder is for the way you would tell a new colleague. “Invoices and payment reminders.” That is the whole setup.
- 02
mailbud reads what arrives
Every new message is read against your descriptions and the corrections you have made before. It takes about a second.
- 03
It lands where it belongs
The message moves into your real Outlook folder, so it is there on your phone too. Anything genuinely ambiguous waits for you instead.
What you get for describing your folders
You write the rules in words
“Invoices and payment reminders.” That sentence is the configuration. No filters, no regex, nothing to rebuild when a supplier changes their subject line.
Real Outlook folders
Mail moves into folders that exist in your mailbox, nested under a prefix you pick. Open Outlook on your phone and it is already sorted. Cancel tomorrow and the folders stay.
It learns your habits
Correct it once and that correction sticks. It comes back as an example the next time something similar arrives. The email is always judged on what it says, so a familiar sender helps without ever deciding on its own.
It cannot reply or forward
We never asked Microsoft for permission to send mail, and replying and forwarding both count as sending. So mailbud reads and files, and that is the end of its reach. Not a policy we could quietly revise. A permission we do not hold.
The review queue does the doubting, so you don't
Good automation knows its limits. When mailbud is unsure where an email belongs, it does not guess. It sets it aside and shows you why.
You stay in control of the edge cases while the obvious 90% files itself. Clear the queue in seconds with the keyboard.
- See the AI's reasoning and confidence on every held email
- Approve, reassign or dismiss, one keystroke each
- Every decision is kept as a private training example
The review queue
Held below 70% confidence
Anything mailbud is torn about waits here, with the reasoning that made it hesitate. Try resolving one.
Mailbud: Needs review
M
Maren Østgaard
Schedule for the Thursday read-through?
Hi, could we push Thursday to 14:00? I have the venue until six so there is room either way.
Suggests: Clients64% sure
This sender has written before, but always about invoices. This one is about scheduling, so the usual folder is probably wrong.
What mailbud will never do
“It never sends, replies or forwards on your behalf. mailbud reads and files, that's the whole job.”
“Your mail is read only to work out where it belongs, by an AI provider inside the EU that does not train on it.”
“No brittle rules to maintain. Describe a category once in plain language and let it adapt as your mail changes.”
Questions, answered
Does mailbud send or reply to emails for me?
No. mailbud only reads incoming mail and files it into folders. It never sends, replies to, or forwards anything on your behalf.
Do I have to build rules or filters?
No. You describe each category in plain language, for example “client questions about their project”. The AI reads that description and your past decisions to classify new mail.
Will my email be used to train AI models?
Never. Your mail is encrypted at rest under a key unique to your account, and the content is erased after 30 days. It is not used to train any model, and your training examples stay private to your account.
Which email does it work with?
mailbud works with Outlook and Microsoft 365 mailboxes through the official Microsoft Graph API. You sign in with your Microsoft account.
What does it cost?
14 days free. After that, the Pro plan is €14.99 per month, billed via Stripe (card, iDEAL or SEPA) and cancellable any time.
What happens to mail the AI isn't sure about?
It goes to a review queue with the reasoning shown, instead of being filed in the wrong place. You approve or reassign it, and that choice improves future filing.
Give your inbox to mailbud for two weeks
Set up your categories in minutes and watch the next unread email find its own folder.
14-day free trial · cancel any time